What is Online Accounting or cloud accounting?

Wondering what “cloud computing” is and why you should be using “the cloud” to manage your accounts? We will explain these terms and outline the benefits.

What's cloud computing?

Cloud computing is the use of computer hardware and software applications delivered as a service over the Internet. It allows you to store files and use applications using many different devices and from many different locations in a simple way.

There are a number of different ways that the Internet infrastructure can be used to provide services (for a more detailed breakdown of these different models, the Wikipedia article on Cloud computing is a good place to start), including accessing applications using a web browser. If you’ve used internet banking before, you are probably familiar with this type of service. Applications delivered this way are sometimes referred to as “Software as a Service”, or SaaS for short. It is this type of service that Saasu provides.

What is cloud accounting?

Cloud accounting, also referred to as “online accounting”, serves the same function as accounting software that you would install on your computer, except it runs on our servers and you access it using your web browser, over the Internet. Your data is securely stored and processed on our servers—or “in the cloud”. This means you are able to access your business financials from anywhere and using any device, as long as you are connected to the internet.

There are many benefits to using cloud accounting. In addition to the flexibility of accessing your data from anywhere, you never need to install software on any device and updates are automatic. Our servers are actively monitored and maintained, and we believe have a much higher level of security than many small business networks and staff laptops. Here’s just some of the ways that Saasu can help you unlock your business’ potential.

Benefits of Cloud Accounting

1. Take charge of your accounts, and your lifestyle

Get out from behind your desk, and choose a work style that suits you. Enjoy the freedom of viewing your business data on-the-go, and working where and when it suits you. We've designed Saasu to be beautifully functional on any device—whether you use a computer, tablet or smartphone. Saasu makes real-time data available to you whenever you want it - so you and your business advisors are always basing your decisions on accurate information. Give them access to your Saasu file, so they can continue to assist you making the best decisions going forward.


2. All your systems in sync

Saasu connects to 50+ popular business systems, updating everything in real-time and minimising time spent on data entry.

One customer database to maintain

Synchronise your Customer Relationship Management (CRM) system with Saasu, and ensure all your customer records are up to date—no matter where you look. Update a phone number in Saasu, and it appears in your CRM. Likewise, any changes made in your CRM flow back into your accounting system.

Saasu currently supports connections to lots of apps.

Keep stock levels up-to-date

Saasu’s inventory integrates with several e-commerce platforms—which means you don’t need to spend time or money building and maintaining a separate website database.

Product names, prices, availability and more are automatically pushed through to your website.

Saasu currently supports connection to PayPal, Neto, Magento, Big Commerce, Shopify, Business Catalyst and others.

Run an auction on the side

If you’re a serious e-bay trader, or simply experimenting with online auctions, using connectors to link Saasu with popular sites simplifies your listing experience.

Whether selling on eBay or TradeMe, the order processing begins the moment the auction closes.

Keep track of the time

Sync your project management or time tracking software to Saasu, and rest assured knowing you’re billing clients correctly.

Saasu connects to Basecamp, Connect2Field, 88 Miles and more.


3. Take the pulse of your business

Keep on top of your business performance, with Saasu’s built-in reports and dashboard.

Real business insight

Run reports on transaction and contact activity, and delve even deeper into what makes your business tick. With all the calculations done for you, you just have to make sure the graph is trending the right way.

Customisable reporting

Use custom tags to categorise and report on every aspect of your business. Organise contacts and transactions into seasonal groups, geographical regions, or any other category applicable to your business. Remove the clutter of generic reports by selecting those that are relevant, and see only the information you need.

Multi-business reporting

Run reports across multiple businesses, to get a clear idea of the big picture.

For your eyes only

Saasu lets you assign user roles, controlling who can view and edit specific information. You can rest easy, knowing that your financial data is as protected as you need it to be.


4. Get paid, sooner

Saasu makes it easy to invoice your clients and keep track of your cashflow, so you always know where the next payment is coming from.

Send invoices on-the-spot

The sooner you send it, the sooner they can pay you. Use Saasu on your mobile device to create and send invoices for jobs as they transpire, before you’ve even left the site or stood up from the meeting table.

Let them know you mean business, with professional looking invoices

Customise invoices and statements with your logo and branding, and command attention when you send them.

Let the paperwork look after itself

Schedule invoices to send automatically to your regular customers.

Follow-up overdue payments

Keep on top of your cashflow and stop payments slipping through the cracks without any extra effort, with automatic statements to all your customers.


5. Track your expenses

Keep on top of your purchases by scheduling payments in advance and paying multiple suppliers at once.

Categorise expenses

Create an unlimited number of tags and assign them to purchases. Use these categories to run reports that make it easy to see where your money is going.

Schedule recurring purchases

Stop manually creating those regular bills such as internet services and other utilities.


6.Avoid the spreadsheet jungle

Think you’re too small for accounting software? Worried you’ll find it too confusing?

Data that makes sense

You may have hacked your spreadsheet to work, but what do your accountants and business advisors think of it? Saasu not only makes it easy for you to enter business activity, but to review it in a way that is meaningful.

Forget duplicate data entry

Getting the right numbers in your spreadsheet is the first challenge—making sense of them is the next. Saasu can connect directly with your e-commerce website, CRM or other business systems so the data in those systems is pushed through to Saasu. This means that once the connections are set up, your accounts are up-to-date—and accurate—without you or your staff having to lift a finger.

No more waiting on your accountant

Because Saasu presents your accounts in a usable form, there’s less need to rely on your bookkeeper or accountant to explain what’s going on. Of course, for specialist business advice and opinion they will still be the ones you turn to—but for an understanding of your day-to-day performance and activity, Saasu has you covered.

Easy to learn

Saasu is built to make accounting easy, so it’s simple to pick up. The buttons, graphs and language used throughout the app are designed to guide you, not confuse you. And, because we’re working hard behind the scenes to make your accounts make sense, you don’t have to, which means no more complicated spreadsheet formulas.


7. Ready to grow your business? We are.

Whether you’re a bootstrapped startup, burgeoning franchise, or multi-location enterprise, there’s a Saasu plan for you.

Choose the size that fits

Saasu comes in 4 sizes, so it’s ready to grow with your business. Simply choose the package that suits you now, and sleep easy knowing you can upgrade when the time is right—however soon that may be.

Multiple companies? We’ve got you covered

Whether you’ve got a few a businesses on the go or are an accountant or bookkeeper looking after a number of clients, Saasu is the place where everything comes together. Simply sign-in, and select the company you want to work with.

You can even open each company in a new browser tab, and quickly jump between one and the other.

See the big picture

Run reports across multiple companies in Saasu, and get a feel for how you’re doing in the grand scheme of things.


8 .Increase productivity

With the right tools, you can get more done.

Spend less time reconciling receipts

Saasu’s automatic bank feeds connect directly to your bank accounts, and update the information in your file every day. This means no more manual entry of transactions, or cross-checking against receipts. All you have to do is sign-in, and match each transaction in your file.

Automate processes

Saasu connects to your other business systems, and updates automatically. This eliminates the need for entering data more than once, maintaining duplicate databases and constantly trying to keep all systems in sync.

Make the most of down-time

Stuck on the train? Delayed at the airport? Because you can sign-in to Saasu from anywhere, you don’t have to wait to get back into the office to be productive. This means any moment you have free can be used to reconcile your accounts, send out a few invoices or run reports to see how performance has been for the week.

Delegate tasks

Saasu lets you assign user roles, controlling who can view and edit specific information, and letting you share some of the responsibility. This means you can let staff and contractors enter their own timesheet information, without being able to see sensitive business information. Or, you can let your accounts team work through purchases, without being able to see pay and pay run details.


See also

9 things people love about Saasu