This report lists transactions grouped by Bank Account and Account as well as providing a running balance. It is very similar to your bank statement in many respects. It is useful for observing financial movements over time and enables you to see the detail that makes up the total balance.
If you want to change these options click the Cog wheel on the Settings bar at the top of the report.
Clicking the print icon/link will load a printable version of the report. It will open in a new window. After the report opens type Ctrl-P to load the ‘Print’ dialog box if you use Windows browsers or Command-P if you use Apple browsers.
Clicking the download icon/link creates a spreadsheet version of the report as a CSV file. When clicked, it will download and appear which you can then open with any program you like. A spreadsheet (CSV) file can be used in Microsoft, Google, OpenOffice and Zoho spreadsheeting services. CSV is a generic universal file format for splitting data into columns.
NOTE: When you choose to limit this report to show transactions from a specific Tag, the amounts shown for Bank, Asset and Liability accounts may not show the actual value of those Assets and/or Liabilities. This is because the report will only calculate totals based on the transactions for that specific Tag, and some transactions relating to these accounts may not be present in this calculation.
Find out what makes up a total in a Profit & Loss report
- Click on the General Ledger Detail link in the menu. Click the Cog wheel for filter options.
- Change the date range to be from the file start date to the date for which your Profit & Loss report was run. This is to ensure we are looking at the same set of data as displayed in the Profit & Loss report.
- Select the Account in question and then click the View Report button
The report will list the relevant transactions making it easier for you to review and the final balance should match the corresponding Profit & Loss report amount.
Perform checks on Balance Sheet or Trial Balance reports
You can run a report for a specific Account to check back to totals found on Balance Sheet or Trial Balance Reports. This may help you investigate balances that look irregular, reconcile a balance, isolate a data entry error or many other accounting functions.
Warning about historical transactions
Be careful when editing or adding transactions, particularly in previous Tax reporting periods. Always consult a qualified accountant with respect to the process you should use for your individual circumstances.